|Warehouse Unit
The warehouses unit is one of the main and vital units that organize the entry and
exit of assets and total property in accordance with the warehouses
.management system and laws in force
exit of assets and total property in accordance with the warehouses
.management system and laws in force
|Objectives of the Unit
Providing the facility's needs for materials and equipment, storing materials in
proper condition and ensuring that materials are not lost, damaged or stolen by establishing
.an accurate system for receiving, retaining and disposing of stored materials
proper condition and ensuring that materials are not lost, damaged or stolen by establishing
.an accurate system for receiving, retaining and disposing of stored materials
|Tasks of the Unit
Entering the materials purchased from the markets through the procurement ✔
.committee and entering them within official lists and documents
Receiving the materials, examining them, matching them with the orders issued for ✔
them, depositing them in the warehouse, recording them in special records and
.documents, and reporting any irregularities or violations in specifications or quantities
Making warehouse receipts and sending copies of these receipts to the ✔
.relevant authorities such as accounts, and as required by the work
Categorizing the stored materials, keeping them in the warehouse and arranging them ✔
.in the appropriate places
Providing the departments, divisions and units of the college with the materials they ✔
need within what is available in the warehouse as efficiently as possible and not
wasting or misusing the money spent on these materials after the approval of the Mr
.Administrative Assistant on these requests.
Organizing special records in which the materials entering the warehouse ✔
.are mentioned
Inventory the stored materials to verify that the actual quantities match the ✔
.actual quantities and detect any shortage of stored materials
.Conduct an annual general inventory ✔
.Receiving consumables from ✔
Isolate stagnant and damaged materials and inform the units responsible for ✔
.their disposal
.Maintain the contents of the warehouse ✔
Organizing a special stationery register in which the date of the last receipt is ✔
.supported in order to avoid excessive demand
.committee and entering them within official lists and documents
Receiving the materials, examining them, matching them with the orders issued for ✔
them, depositing them in the warehouse, recording them in special records and
.documents, and reporting any irregularities or violations in specifications or quantities
Making warehouse receipts and sending copies of these receipts to the ✔
.relevant authorities such as accounts, and as required by the work
Categorizing the stored materials, keeping them in the warehouse and arranging them ✔
.in the appropriate places
Providing the departments, divisions and units of the college with the materials they ✔
need within what is available in the warehouse as efficiently as possible and not
wasting or misusing the money spent on these materials after the approval of the Mr
.Administrative Assistant on these requests.
Organizing special records in which the materials entering the warehouse ✔
.are mentioned
Inventory the stored materials to verify that the actual quantities match the ✔
.actual quantities and detect any shortage of stored materials
.Conduct an annual general inventory ✔
.Receiving consumables from ✔
Isolate stagnant and damaged materials and inform the units responsible for ✔
.their disposal
.Maintain the contents of the warehouse ✔
Organizing a special stationery register in which the date of the last receipt is ✔
.supported in order to avoid excessive demand